A-Z Parent Information


Absences from School

It is a legal requirement that the school maintains an accurate record of all student absences by marking class rolls daily.  Under the ACT Education Act 2004, it is the responsibility of parents or carers to report their child’s absences to the school.

Our school day begins at 8.50am for students in kindergarten to year 6, and 9.00am for preschool students.  We ask parents or carers to notify the school by 9.00am on the day your child will to be away to ensure the all absences are recorded accurately.

How to notify a student absence

Telephone the school on 6142 2400.

Please confirm student absences in writing via email to chapmanps.info@ed.act.edu.au

Procedures for maintaining accurate absence records

If you receive an SMS message advising your child has been marked absent

Students arriving at school after 8.50am

Student arriving after a class roll has been submitted will be asked to proceed to the front office to have their arrival noted.  We suggest that all students arriving at school after 8.50am please enter via the school front office to ensure their attendance is marked accurately, a late slip is issued, and students can proceed to class.

Collecting students during the school day

If you wish to collect your child from school early, please come to the front office. With previous notice to front office staff, we can arrange for your child to be waiting for you we or will collect your child from class and note the correct information absence information.


After any 2 consecutive days (on the 3rd day or 3 days within a week) of non-attendance without explanation (unjustified), the classroom teacher will contact the parents/carers.  The classroom teacher will also make contact for repeated non-attendance eg absent one day a week over a three week period.

After a total of 5 unexplained days in a term, the classroom teacher will inform their team leader who will contact the parents/carers.

If the total number reaches 7 unexplained days in a term, the classroom teacher will inform the Principal who will contact the parents/carers and discuss with them that the next step involves formal notification.

Upon reaching a total of 10 unexplained days in a term, the Principal will issue the parents with a letter.  After this time, the Principal will continue to monitor attendance and provide further formal notifications if necessary.

Regularly Late to School

If a child is frequently late to school, the classroom teacher will contact the parents/carers to remind them of the importance of being at school by 8.50am to maximise learning opportunities and to see if there is anything the school can do to support the family.  If late arrivals continue to be an issue, please speak to your team leader who will contact the parents/carers.

For further information please refer to the ACT Education Directorate website to download the Education Act.

Accident and Illness

If a child appears to be unwell before school, please make arrangements for the child to remain at home and cared for.

In the event of an accident or where a child becomes ill during the day, we will make every effort to contact the parent using the information held on the school's Student Administration System.

A number of school staff hold current First Aid qualifications, however, in the event of an injury or illness occurring beyond this training, where staff are unable to make contact with parents, carers or listed emergency contacts, further medical assistant maybe required from ACT Ambulance Services.

To facilitate speedy contact with parents in an emergency, any change in home or work phone numbers, home address, place of employment or name of emergency contact should be notified immediately.


Schools will call an ambulance at the earliest suggestion it may be required. The ACT Ambulance Service provides free ambulance transport within the ACT for students who are injured or suddenly become ill at school or during approved school activities.


Communication between school and home is highly valued. To make an appointment for any discussion with the Principal, Deputy Principal, Executive Staff, Counsellor, or teachers please phone 6142 2400. An appointment will be arranged at the earliest possible time and attention will be given immediately to urgent issues.


Whole school assemblies provide an opportunity for our community to celebrate special events and achievements and for classes to showcase their learning. Assemblies are scheduled to be held at 12pm, alternate even week Fridays. Parents, carers and family members are welcome to attend by invitation or in line with currently COVID-19 restrictions.

Special commemorative services are held each year for ANZAC and Remembrance Day.

If unsure, please contact the school on 6142 2400 to clarify current impact of assembly attendance due to COVID-19 restriction.


A range of assessment tools are used by our teachers to determine your child's progress throughout the year. A component of our assessment procedures each year is BASE assessment for Kindergarten children in Term 1. National Assessment Program for Literacy and Numeracy (NAPLAN) for Year 3 and Year 5 students in Term 3. For further information, please refer to our Assessment and Reporting Policy.