A-Z Parent Information


Absence Messaging and Notifications

Notification of student absences from school to families

Schools are required to maintain accurate records of all student attendance and absences by marking class rolls daily.

Our daily attendance and absence recording procedures at Chapman Primary

What should you do if you receive an SMS message advising your child has been marked with an Absent - Unexplained

If your child is absent due to illness or leave please contact us as soon as possible on 02 62142 2400 and staff will amend the absence record.

If you receive this message and your child is NOT absent please contact us on 02 6142 2400 immediately. Our front office staff will confirm your child is at school and will amend the absence record.

Notifying the school of your child's absences

How to notify a student absence

Under the ACT Education Act 2004, it is the responsibility of parents or carers to report their child’s absences to the school in writing.

We ask parents or carers to notify the school via email at chapmanps.info@ed.act.edu.au by 9.00 am when your child will to be absent, including a brief explanation.  You can email us on the day of unexpected absences or in advance of planned or long term absences.

You may choose to email information about your child's absence to their classroom teacher however please ensure you included the above email address in your message. Because classroom teachers are often busy in meetings before school they are not always able to check or action emails in the early morning which may result in you receiving an Absent - Unexplained SMS message.

You may choose to telephone the school with absence information, however all absences must be confirmed in writing.

Arriving late to school

Students arriving after 9.10 am must enter the school through the front office to have their attendance noted. If your child is going to be late arriving at school please contact us by phone or email us with an approximate time of arrival and a brief explanation to allow us to record this on our Administration System to prevent you receiving an SMS message.

Leaving school for part of the school day

If you wish to collect your child from school during the school day, please contact the front office by email or phone prior to the collection time. Front office staff will make arrangements with your child's classroom teacher for them to be sent to the front office for you to collect.

If you do need to collect your child from school during the school day please keep in mind break times as children can be difficult to find when out on the playground, and allow time to locate children who may be participating in learning programs outside of their classroom.

Accident, Illness or Injury while at school


It is not uncommon for minor accidents such as bumps, bruises, scrapes and grazes to occur during a busy school day. Our first aid facilities and staff are equipped to manage these with little need for parental or specialised medical intervention. In instances where our staff are concerned for the safety or wellbeing of a student we will contact parents immediately.

As a precaution, all students reporting an bump to the head area will be monitored for signs of concussion regardless of the advised or perceived severity. Parents or carers will be contacted and advised of the incident.


In recent times the importance of keeping children at home if they are unwell has never been more relevant. It is important to arrange for children who are unwell to be cared for at home for their own comfort, health and wellbeing and for that of other children and our staff.

If your child is unwell at home before school please make arrangements for them to be cared for outside of the school. This will help their recovery and reduce the spread of infectious illnesses in the school setting.

If your child becomes unwell while at school parents or carers will be contacted to collect them. Our staff act on the information provided by children when deciding to contact parents. Children may feel unwell while at school but appear to be well when you get them home.  If this is the case please arrange to speak with your child's classroom teacher to discus any possible concerns or difficulties your child may be experiencing at school.


Our school first aid facilities and training are equipped to attend to children who sustain most injuries that occur while at school. In the event of an injury occurring beyond the capabilities of our facilities and training, parents or carers will be contacted to collect their child for further assessment.

On rare occasions, where students present with injuries that are above the level of our facilities and the competence of our staff, further medical assistant maybe required from ACT Ambulance Services. On these occasions, parents or carers will be contacted immediately.

First aid Facilities

All staff have a duty of care to students to provide assistance when required. Our school is equipped with basic first aid facilities and supplies, and many staff have basic first aid training to manage the majority of incidents that will occur during a school day. The designation of first aid officers ensures that, should an accident, illness or injury occur at school or at an excursion venue, students have access to first aid assistance to the level of staff competence including calling on expert assistance such as ACT Ambulance Services when necessary.

ACT Ambulance Services

ACT Ambulance Service provides free ambulance transport within the ACT for students who are injured or suddenly become ill at school or during approved school activities.

Keep your contact information up to date

To help us to get in contact with you quickly in an emergency, please remember to let us know immediately of any change in your contact details, including both your telephone and email contact information.

After School Care

After School Care

Please see "Out of School Hours Care (OSHC)"

Ambulance Service Transport

ACT Ambulance Service provides free ambulance transport within the ACT for students who are injured or suddenly become ill at school or during approved school activities.


Communication between school and home is highly valued. Please contact the school front office by phone or email to make an appointment to meet with a member of our staff including our Principal, Deputy Principal, Business Manager, Executive and teaching staff.

Telephone: 6142 2400

Email: chapmanps.info@ed.act.edu.au


Assemblies occur fortnightly on even week Fridays at 2.15 pm and are hosted in year levels. Each cohort will host two assemblies per year to showcase their learning with an emphasis on the Arts.  The event is lead by our School Leaders and hosting cohort.


School Reporting and Assessment

Formal reporting of student achievement and progress is scheduled at different times throughout the school year. Assessment is a continuous process of gathering evidence to determine what each student knows, understands, values and can do. It is used at the beginning, during and end of learning sequences to determine where each student is initially and their subsequent growth.

Student End of Semester Reports

A report is prepared for all students at the end of semesters one (term 2) and two (term 4). Reports include information about student achievement aligned to the Australian Curriculum as well as areas for development. A-E graded reports are included for students in grades 1 to 6. These are forwarded to parents and carers electronically via email.

Three-way interviews

Parent/student/teacher conferences provide an opportunity for the student to share their work with parents in their classroom. Teachers act as a facilitator and both teachers and parents are welcome to exchange information on the student’s progress. Students, parents and teachers reflect on learning and achievements, and make commitments to future learning goals.


The BASE assessment program is a child-friendly, assessment conducted by classroom teachers with each student individually, to collect information about the understandings that students bring to school at the start of the kindergarten year. BASE supplies data on the expected and actual progress of a student at the end of the year and provides concrete evidence on the spread of abilities within a class. Parents are sent a report of their child’s assessments.


All students in years 3, 5, 7 and 9 participate in the National Assessment Program – Literacy and Numeracy (NAPLAN) in semester 1 each year. NAPLAN assesses skills in reading, writing, spelling, grammar, punctuation and numeracy. Assessment tasks are independently marked, and a written report is provided to parents. Most NAPLAN assessments are completed online.

Learning Journeys

Parents and carers are invited to visit the class to share and celebrate learning experiences and achievements at Learning Journeys. This enables students to showcase and share their learning with you in the school environment.

Seesaw - Documenting your child’s learning journey

Seesaw is a digital learning platform used at the school to provide insight into some of the learning experiences provided for your child. Personalised learning stories, day-to-day learning experiences and art works are posted in your child’s Seesaw journal which are accessible to families as they are posted. This is a great opportunity to celebrate your child’s learning development, progress and achievements as they occur. We encourage you to engage with Seesaw, discuss posts and leave positive comments for your child about their work to help boost their confidence and encourage a greater responsibility for learning.

Attendance: Compulsory Education - Non-Attendance and Absence Procedures

Attendance: Compulsory Education Student Enrolment and Attendance Policy

Section 9 of the Act stipulates compulsory education age as at least six (6) years old until the child completes year 12 or turns 17, whichever happens first.

Parents/carers have responsibilities under Section 10 of the Act to ensure that their child/ren of compulsory education age are enrolled in an education provider and attending on a full-time basis. Or if they are enrolled in an education course other than a school, they must meet the fulltime participation requirements of the course.

For further information about this please visit  ACT Education Compulsory Education student enrolment and attendance policy

Chapman Primary School Management of Non-Attendance and Regularly Late to School


After any 2 consecutive days (on the 3rd day or 3 days within a week) of non-attendance without explanation (unjustified), the classroom teacher will contact the parents/carers. The classroom teacher will also make contact for repeated non-attendance eg absent one day a week over a three week period.

After a total of 5 unexplained days in a term, the classroom teacher will inform their team leader who will contact the parents/carers.

If the total number reaches 7 unexplained days in a term, the classroom teacher will inform the Principal who will contact the parents/carers and discuss with them that the next step involves formal notification.

Upon reaching a total of 10 unexplained days in a term, the Principal will issue the parents with a letter.  After this time, the Principal will continue to monitor attendance and provide further formal notifications if necessary.

Regularly Late to School

If a child is frequently late to school, the classroom teacher will contact the parents/carers to remind them of the importance of being at school by 9.00 am to maximise learning opportunities and to see if there is anything the school can do to support the family.  If late arrivals continue to be an issue, please speak to your team leader who will contact the parents/carers.

For further information please refer to the ACT Education Directorate website to download the Education Act.